Terms & Conditions

Sponsor Covenants: The Sponsor agrees and acknowledges that upon acceptance of this agreement with ABSA, it shall become binding and enforceable in accordance with all its terms including these Terms and Conditions. The Sponsor agrees to hold ABSA, its affiliates, and their respective employees forever harmless from and against any loss it may suffer as a result of the Sponsor’s negligence or intentional misconduct. The Sponsor agrees to adhere to and obey all laws, regulations and ordinances governing the use of the venue/facility and the operation and delivery of the event, including but not limited to those pertaining to health and safety, protection of attendees, consumer protection and any alteration or damage to venue property. The Sponsor agrees to sell, advertise or promote only the products and services related to their company.  The Sponsor agrees and acknowledges that it shall not assign any rights to third parties and there is no transfer of sponsorship, exhibition space, subletting, or sharing of exhibition space unless approved in writing, by ABSA..

Communication: All requests and enquiries from the Sponsor regarding the delivery of sponsorship package obligations and/or venue arrangements and logistics should be directed exclusively to ABSA sponsorship management at connect@absa.ae /  0097154 55 2 55 66   unless otherwise instructed by ABSA. The Sponsor should provide the details of its nominated representative to communicate and liase with the ABSA sponsorship contact immediately upon the signing of the sponsorship agreement.

Non-Exclusivity: This sponsorship agreement is not exclusive and does not exclude other companies sponsoring the same event. If any component parts of the package are exclusive, such components should be clearly indicated in writing.

On-Site Costs and Logistics: The sponsorship package does not include the price of hotel extras such as Internet access, parking, the shipping of equipment or effects, rental of equipment, etc., unless specifically detailed. The Sponsor will be fully responsible for all additional costs they incur.  The Sponsor is fully responsible for shipping, travel and accommodations. The Sponsor will receive information from ABSA regarding all venue contacts to arrange all extras. ABSA assumes no liability whatsoever for any loss incurred by the Sponsor in connection with the Sponsor’s use of the exhibition premises. If the Sponsor’s package includes an exhibition area and the area is in a union occupied facility, the exhibit and display work performed will be in accordance with union rules. Any required labour is the responsibility of the Sponsor.

Security On-Site: Should the Sponsor require special security precautions on-site for staff and/or equipment, it is the responsibility of the Sponsor to make all necessary arrangements at their own expense. ABSA assumes no responsibility whatsoever to any security breach no matter its nature.

Alterations to the Event: ABSA reserves the right to make any such changes to the event’s agenda timings, presenter details or general format as may be deemed to be in the best interests of the event by ABSA management.

Sponsor Obligations and Deliverables: Any and all information that it will be necessary for ABSA to receive from the Sponsor in order to deliver upon the agreed package obligations must be submitted by the Sponsor before the deadline outlined in the sponsorship contact. The Sponsor accepts and acknowledges that it bears the full responsibility to ensure all required information is submitted before the specified deadline and that any information received after that deadline may as a result not be included in the marketing and promotional materials prepared by ABSA for the event, with no resulting refunds or credits.

Cancellation/Postponement by ABSA: In the circumstances of ABSA cancelling or postponing the event, the below would apply: Should ABSA cancel an event for any reason other than natural disasters or act of God, 85% the Sponsor’s payments at the date of cancellation will be fully refunded unless the Sponsor wishes it to be credited to a future ABSA event to be mutually agreed upon between ABSA and the Sponsor. Should ABSA postpone an event for any reason, the Sponsor’s payments at the date of postponement will be credited towards the same event occurring on the rescheduled date. The Sponsor acknowledges and agrees that the provision of credit or a refund as set out above shall be the Sponsor’s sole remedy in respect of any postponement or cancellation of the event by ABSA.

Cancellation by the Sponsor: In the event of the Sponsor being unable to attend on-site or deeming themselves unwilling to participate, the Sponsor will not be eligible for a refund of the original fee. At the sole discretion of ABSA, in certain circumstances it may provide a credit note worth 85% of the original fee paid that may be used towards a future event taking place within one year of the credit note being issued.  The remaining 15% of the original fee will be retained by ABSA as a service fee. The choice of future event would be mutually agreed upon between the Sponsor and ABSA. Should the Sponsor fail to utilise the credit note, in part or in total, within one year from the date of issuance, the unused credit will become forfeit. The Sponsor has no right to cancel or postpone the event itself.

Breach and Termination: The Sponsor agrees that a failure by the Sponsor to pay the full agreed fee strictly in accordance with the outlined Payment Terms is a clear breach of a material term of this agreement. Consequently, if the Sponsor fails to pay the agreed fee strictly in accordance with the Payment Terms, or should the Sponsor indicate that it does not intend or will be unable to pay the agreed fee strictly in accordance with the Payment Terms, ABSA may give a written Breach Notice requiring the Sponsor to remedy the breach within 5 working days. If the breach is not remedied by the Sponsor within 5 working days of receipt of the Breach Notice, ABSA will be entitled to terminate this Agreement. Upon such termination by ABSA, the provisions of Liquidated Damages as set forth below shall then apply.

Liquidated Damages: If ABSA terminates this Agreement as a result of a breach of a material term of this Agreement committed by the Sponsor, the Sponsor will be liable to pay 100% of the agreed fee in liquidated damages The Sponsor also agrees and acknowledges that it will be responsible for any court costs and reasonable attorney’s fees incurred by ABSA in order to collect the payment of Liquidated Damages.

Limitation and Exclusion of Liability: At all times, ABSA shall not be liable on account of any claim made by the Sponsor (whether based upon principles of contract, warranty, negligence or other tort, breach of any statutory duty, principles of indemnity, the failure of any limited remedy to achieve its essential purpose, or otherwise) for any special, consequential, indirect, incidental or exemplary damages, or for any loss of profits, revenue, interest, goodwill, loss or corruption of data or for any loss of or interruption to the Sponsor’s business, or for any damages or sums paid by the Sponsor to third parties, even if ABSA has been advised of the possibility of such damages. In all cases, the maximum limit of any liability, other than any liability which is totally excluded, on ABSA’ part or on the part of its agents for damages for or in respect of any claim arising out of or in connection with this Agreement or any conduct under it shall not in any event (and whether or not such liability results from or involves negligence) exceed an amount equivalent to 50% of the Price.

Force Majeure: ABSA will not be responsible for any loss, damage, injury, claims costs or expenses of any kind whatsoever if the event is cancelled, postponed or altered due to a Force Majeure. Force Majeure is defined as any unforeseen occurrence that renders performance of the event impossible, inadvisable, illegal or impracticable. Force Majeure includes, but is not limited to: casualty, fire, explosion, flood, earthquake or other natural disasters, an act of God, governmental restrictions or regulations, war or apparent acts of war, terrorism or apparent acts of terrorism, civil disturbances or riots, strikes, curtailment, suspension or restriction on transportation facilities and means of transportation or any other emergency.

Miscellaneous: This sponsorship agreement does not constitute the Parties being deemed as joint ventures or partners of one another. The relationship between the Sponsor and ABSA will be that of independent contractors.  Neither Party will have any right to act as the legal representative of agent of the other Party or to create any liability for the other Party whatsoever. If any term, clause or provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, such invalidity shall not affect the validity or operation of any other term, clause or provision which shall continue to be enforceable. The Sponsor shall keep confidential at all times all information contained in the event’s delegate list and shall not under any circumstances sell, publish, disclose, transfer, distribute, copy, forward or duplicate, in whole or in part, in any manner or form, for any reason, to any third party. The information shall be used for internal purposes only. The Sponsor consents to ABSA using any photographs of the Sponsor’s representative(s) and/or booth in ABSA brochures, other ABSA marketing materials and the ABSA website for all legal purposes. It is understood that the Sponsor will not be entitled to any remuneration or intellectual property rights whatsoever in connection with such usage.